Careers

Program & Event Coordinator

Temporary, Full-time, Fixed term contract | Jun 3, 2024

Program & Event Coordinator

The Guelph Chamber of Commerce is a non-profit, member-driven business association that creates and delivers programs and opportunities for businesses to be their best. Through events, networking opportunities, programming, advocacy, and cost-saving programs, we provide opportunities that help strengthen business, promote, and influence the policy conditions that enables business success, and we strive to exemplify community leadership. For over 195 years, we’ve been the largest business network in Guelph, and today, we represent over 730 members of all sizes and sectors.

The Position & Ideal Candidate:

Reporting to the Director of Operations, the Program & Event Coordinator works cross-functionally with the Chamber team to lead and execute the organization’s events and programming.

You are an organized and detail-oriented event professional who enjoys creating unique and memorable experiences. You enjoy working in a collaborative, fast-paced environment where you can problem solve and practice your critical and proactive thinking skills.

This is a full-time position on a 13-month contract, with the opportunity for an extension within the organization.

Key Responsibilities:

  • Lead the organization’s diverse portfolio of events and programming through planning and execution.
  • Research, source, and liaise with event venues, speakers, and external vendors.
  • Oversee event set-up and strike.
  • Determine all event logistics to ensure seamless execution.
  • Write all event agendas and scripts.
  • Lead event sponsorship duties, including but not limited to creating a sponsorship plan, budget, sourcing new sponsors, maintaining relationships with sponsors, making sponsorship asks, and executing on all sponsorships.
  • Work with internal stakeholders to determine event objectives, marketing plans, and outcomes.
  • Track event revenue and expenses through budgets and progress reports.
  • Perform administrative tasks on events as required, including but not limited to updating the CRM, updating event information on the website, returning phone calls and emails, etc.
  • Keep up to date with content, trends, and needs from the business community to inform events and programs.
  • Identify and attend external community events where necessary to strengthen stakeholder relationships and identify new event concepts.
  • Evaluate program and event success through surveys, metrics, and post-event reports.
  • Other duties as assigned.

Skills & Qualifications:

  • A diploma or degree in Event Management, Marketing, Business, or related field of study.
  • A quick learner with proven event and/or program execution experience.
  • Critical and proactive thinking skills with the ability to generate solutions-based offerings.
  • Excellent written and verbal communication skills.
  • Exceptional organization, administrative skills, tracking, and record keeping skills.
  • Excellent time management and prioritization skills.
  • Creative thinker who is willing to try new things.
  • Advanced skills in Microsoft Office Suite, Zoom, social media, and online event platforms.
  • Ability to work outside of regular office hours to support the organization’s events and programming needs.
  • The successful candidate must have a valid driver's license with access to a reliable vehicle.

Why work with us?

We are a small, hands-on team that works hard to ensure business success in our community. In addition to providing our employees with opportunities to solve complex problems, exercise their creativity, and contribute to the social and economic prosperity of our community, we offer:

  • A healthy work-life balance.
  • Opportunities for organizational growth and professional development.
  • Low-cost and comprehensive health, dental, and vision benefits plan for you and your family.
  • An Employee Assistance Program (EAP).
  • Paid time off (including vacation days and bonus days).
  • A friendly culture and an inclusive, welcoming environment.
  • Work events and socials.
  • Opportunities to get involved and make a positive difference in the Guelph community.
  • Opportunities to network with thousands of professionals and thought leaders at dozens of events per year.

     

Benefits:

  • Company events
  • Dental care
  • Employee assistance program
  • Extended health care
  • Flexible schedule
  • Life insurance
  • On-site parking
  • Paid time off
  • Vision care

Work Environment: The Chamber team currently operates on a hybrid work model, splitting time in the office, and working remotely (subject to change). The Chamber’s hours of operation typically take place Monday-Friday between 8:30 am – 4:30 pm. This position does require work outside of these dates/times to support the organization’s event and programming schedule.

Compensation: $50,000 - $60,000, commensurate with experience.

Ideal Start Date: July 29, 2024

Job Types: Full-time, Fixed term contract
Contract length: 13 months
Application deadline: 2024-06-14

Application Process: The job will be posted until the position is filled. Interested candidates should apply via Indeed. While we appreciate all applicants, only those who are selected for an interview will be contacted. No phone calls, please.

APPLY NOW

The Guelph Chamber of Commerce is an equal opportunity employer and provides employment accommodation in accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act. Should you require accommodations at any point during the application or hiring process, please email chamber@guelphchamber.com.